Team Assistant
Job description
Original text imported from Reed
Are you fluent in German, French, Mandarin or Korean and looking to fast-forward your Assistant career with a prestigious global investment bank based in the Birmingham office?
Our client is currently looking for a standout Team Assistant to join their high-performing and hardworking team on a 6-18-month temporary basis with the possibility of moving into a permanent position. This role is within the Investment Banking Division, working with a group of supportive Assistants who will provide support and guidance as you establish yourself.
If you have 6-12 months of experience in an Assistant role, looking after busy diaries and are happy to work in an office 5 days a week, this could be the job for you! Please do get in touch!
TEAM ASSISTANT ROLE:
- Diary and calendar management for bankers at the Associate level
- Coordinating and scheduling meetings and conference calls across multiple time zones
- Managing a high volume of phone calls and emails, relaying information in a timely and accurate manner
- Coordinating room bookings for internal/external meetings and VCs across multiple locations
- Coordinating travel arrangements, including visa applications, flights, accommodation and car bookings
- Expense management and preparation
- Taking on ad hoc tasks while maintaining workflow
- Fluent in German, French, Mandarin or Korean and English
- Excellent Microsoft Word, Excel and Outlook skills
- Able to manage competing time-sensitive priorities and tasks, often independently
- Demonstrates dependability and high attention to detail, along with the ability to multitask
- Displays a consistent, professional degree of communication skills in person, on the phone, via Zoom and by email at various levels
- Discretion to deal with confidential business matters
- Friendly, polite and approachable with a “can-do, muck-in” attitude
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
🌍 Highlight your specific language fluency (German/French/Mandarin/Korean) prominently as this is the key differentiator for this investment banking role
📅 Emphasise your diary management experience with senior stakeholders, particularly managing complex schedules across multiple time zones
💼 Include any investment banking or financial services experience, even if brief, as this role is within the Investment Banking Division
🎯 Quantify your administrative achievements: "Managed 25+ weekly meetings across 3 time zones" or "Coordinated travel for 8 Associates monthly"
🤝 Demonstrate your discretion and professionalism when handling confidential matters, as this is essential for banking environments
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Managed daily calendars for 4 senior executives across 3 time zones, coordinating 30+ weekly meetings and reducing scheduling conflicts by 85%
- •Coordinated international travel arrangements including visa applications for 12 Associates monthly, achieving 98% on-time arrival rate
- •Processed expense reports totalling £45,000 quarterly using Microsoft Excel, maintaining 100% accuracy and meeting all submission deadlines
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Dear Hiring Manager,
I am writing to apply for the Team Assistant position at your global investment bank's Birmingham office. My fluency in German and proficiency in Microsoft Office suite, combined with my diary management experience, directly align with your requirements for supporting Associates in the Investment Banking Division.
My background in administrative support has equipped me with the skills to manage competing priorities, coordinate complex travel arrangements, and maintain the highest levels of discretion when handling confidential business matters. I am particularly drawn to the multilingual aspect of this role and the opportunity to work within a prestigious investment banking environment.
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Interview questions
10 questions generated from this advert.
Technical
- ›How would you prioritise conflicting calendar requests from multiple Associates?
- ›Describe your experience with Microsoft Outlook for managing complex scheduling
- ›How do you handle travel arrangements across different countries and visa requirements?
- ›What's your approach to expense management and reporting?
- ›How would you coordinate a conference call across London, New York and Hong Kong time zones?
Behavioural
- ›Tell me about a time you had to handle confidential information discretely
- ›Describe a situation where you had to manage multiple urgent tasks simultaneously
- ›Give an example of when you went above and beyond for a senior stakeholder
- ›How do you handle working independently with minimal supervision?
- ›Tell me about a time you had to communicate difficult information professionally
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Tell me about a time you had to handle confidential information discretely
Describe a situation where you had to manage multiple urgent tasks simultaneously