Events Coordinator
Job description
Original text imported from Reed
We are recruiting for an Events Coordinator to support the delivery of high-volume investor and corporate roadshows within a fast-paced, trading floor environment. This role involves full logistical coordination, including travel, accommodation, venues, and catering, while managing complex schedules and high email volumes.
The ideal candidate will bring strong administrative experience within a corporate or financial services setting, with excellent organisational skills, professionalism, and the confidence to liaise with senior stakeholders in a dynamic, five-day office-based role.
EVENTS COORDINATOR ROLE:
- Managing all logistics relating to non-deal roadshows
- Ensuring scheduling system information remains current and accurate
- Managing last-minute and late changes and keeping all parties informed at all times
- Updating internal systems post-event with final attendee details
- Coordinating in-person roadshow logistics, including flight recommendations, hotel bookings, ground transfers, AV requirements, visas, and catering
- Preparing investor profiles and printing presentation materials
- Reconciling expenses following completion of each roadshow
- Coordinating virtual roadshows by ensuring calendar accuracy across investor and corporate diaries and managing virtual meeting connections
- Remaining flexible to travel to London during peak periods and on an ad-hoc basis throughout the year
- Bringing experience as an Administrative Assistant within a financial services or corporate environment
- Demonstrating strong organisational skills with the ability to multitask, prioritise effectively, and follow up on open items
- Maintaining a high level of attention to detail across all tasks
- Working collaboratively with excellent interpersonal skills and a strong team-oriented approach across local and global assistant teams
- Communicating clearly, concisely, and confidently in all interactions
- Taking a proactive approach by using initiative, following up without prompting, and seeking clarification when needed
- Applying good judgement as an independent and resourceful thinker
- Remaining calm under pressure and managing multiple tasks efficiently in a busy environment
- Using MS Outlook, Word, Excel, PowerPoint, and Zoom proficiently
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
⭐ Highlight your financial services administrative experience at the top as this is explicitly required for the trading floor environment
📊 Quantify your event coordination experience: "Managed 15+ investor roadshows monthly, coordinating travel for 200+ participants"
🌐 Emphasise your MS Office proficiency, particularly Outlook and Excel, as these are essential daily tools
🎯 Showcase your stakeholder management skills as you'll be liaising with senior executives and investors
🤝 Demonstrate your ability to work under pressure in fast-paced environments with specific examples
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Coordinated 25+ investor roadshows quarterly, managing travel logistics for 150+ senior executives across European markets
- •Maintained 98% accuracy in scheduling systems while processing 200+ daily emails and managing last-minute venue changes
- •Reconciled £50,000+ monthly event expenses using Excel, reducing processing time by 30% through automated tracking systems
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Letter preview — tailored to Australasian Recruitment Company
Dear Hiring Manager,
Australasian Recruitment Company's Events Coordinator position perfectly aligns with my financial services administrative background and expertise in roadshow logistics coordination. My experience managing complex scheduling systems and stakeholder liaison in trading floor environments makes me ideally suited for supporting your high-volume investor events.
My background in financial services administration has equipped me with the organisational skills and attention to detail essential for coordinating travel, accommodation, and catering logistics while managing multiple urgent requests simultaneously.
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Interview questions
10 questions generated from this advert.
Technical
- ›How would you use Excel to track multiple roadshow budgets and expenses?
- ›Describe your experience with scheduling systems and calendar management tools
- ›How do you ensure accuracy when managing complex travel itineraries in Outlook?
- ›What's your approach to coordinating virtual meetings across different time zones?
- ›How would you handle AV requirements and technical setup for corporate presentations?
Behavioural
- ›Tell me about a time you managed multiple urgent requests simultaneously
- ›Describe a situation where you had to handle last-minute changes to an important event
- ›Give an example of when you had to communicate difficult news to senior stakeholders
- ›Tell me about a time you identified and resolved a potential problem before it escalated
- ›Describe how you've worked effectively within a team across different locations
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Tell me about a time you managed multiple urgent requests simultaneously
Describe a situation where you had to handle last-minute changes to an important event
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