Personal Assistant
Job description
Original text imported from Reed
Potential opportunities man includes
- Team Assistant
- Personal Assistant
- Executive Assistant
These roles require high-level administrative support, including diary management, meeting coordination, presentation creation, reporting, expenses, travel management, event management and general ad hoc duties.
ASSISTANT ROLE:
- Managing back-to-back diaries for a head of department
- Managing inboxes, flagging priority emails, and responding on behalf of stakeholders
- Managing expenses and invoicing processes accurately and efficiently
- Maintaining internal filing systems and documentation
- Managing and updating internal CRM systems
- Communicating clearly and effectively in both written and verbal formats within a diverse working environment
- Having a minimum of 12 months of Assistant experience in a head office
- No more than a 1-week notice period
- Having experience within the media or entertainment sector as an assistant or within the creative industries
- Demonstrating strong Microsoft Suite skills, including Outlook, Excel, Word, and PowerPoint
If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
⭐ Highlight your Microsoft Suite proficiency prominently as the advert specifically mentions Outlook, Excel, Word and PowerPoint skills
📊 Quantify your PA experience: "Managed 40+ weekly meetings for 3 department heads" rather than just stating assistant duties
🎬 Emphasise any media, entertainment or creative industry experience as this is explicitly required for the role
🗓️ Showcase diary management expertise with specific examples of managing complex schedules for senior stakeholders
⚡ Mention your notice period if it's 1 week or less, as this is a key requirement stated in the advert
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Managed back-to-back diaries for 3 department heads across media companies, coordinating 45+ weekly meetings and reducing scheduling conflicts by 85%
- •Processed £12,000 monthly expenses and invoicing using CRM systems, maintaining 99% accuracy rate and reducing processing time by 30%
- •Created 25+ PowerPoint presentations for senior stakeholders and coordinated 8 industry events, supporting teams of up to 15 creative professionals
Free to copy — tailoring requires a 30-sec CV upload.
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Letter preview — tailored to Australasian Recruitment Company
Dear Hiring Manager,
I am writing to apply for the Personal Assistant position with Australasian Recruitment Company, supporting media executives across your London portfolio. My background combines extensive Microsoft Suite proficiency with hands-on experience in diary management and CRM systems within creative industries.
My background in executive support has equipped me with the organisational skills and attention to detail required to manage complex stakeholder communications and coordinate multiple priorities simultaneously. I understand the fast-paced nature of media environments and excel at maintaining seamless administrative operations.
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Interview questions
10 questions generated from this advert.
Technical
- ›How do you prioritise emails when managing multiple inboxes for senior stakeholders?
- ›Walk me through your process for managing complex diary coordination across different time zones
- ›What CRM systems have you worked with and how do you maintain data accuracy?
- ›How do you handle expense management and invoicing processes efficiently?
- ›Describe your experience with Microsoft Excel for reporting and data management
Behavioural
- ›Tell me about a time when you had to manage conflicting priorities for multiple executives
- ›Describe a situation where you had to handle confidential information appropriately
- ›Give an example of when you went above and beyond to support your team or manager
- ›Tell me about a challenging event or meeting you organised and how you ensured its success
- ›Describe a time when you had to adapt quickly to changes in your manager's schedule or priorities
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Tell me about a time when you had to manage conflicting priorities for multiple executives
Describe a situation where you had to handle confidential information appropriately