EA
Job description
Original text imported from Reed
Executive Assistant to 3 Senior Leadership Members
Location: Hybrid (2 days per week in the office)
Reporting to: Operational Director
Role Overview
My client is seeking a highly organised and proactive Executive Assistant to provide comprehensive support to three Board members. This is a trusted role requiring exceptional attention to detail, high levels of accuracy, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will act as a key point of contact, ensuring the Board members are always supported efficiently and professionally.
Key Responsibilities
- Provide full executive support to three Board members, including complex diary and meeting management
- Coordinate Board meetings, preparing agendas, papers, and presentations with a high degree of accuracy
- Take detailed and precise minutes, tracking actions and following up as required.
- Manage confidential and sensitive information with discretion and professionalism
- Arrange travel, accommodation, and itineraries, ensuring all details are accurate and well-organised.
- Act as a liaison between Board members and internal/external stakeholders
- Prepare correspondence, reports, and briefings, ensuring consistency, accuracy, and attention to detail
- Maintain organised records and filing systems (digital and physical)
- Support wider governance processes and ad-hoc projects as required
Skills & Experience Required
- Proven experience as an Executive Assistant, ideally supporting senior leaders or Board-level executives
- Exceptional attention to detail and a demonstrable commitment to accuracy
- Prepare Board Meeting minutes and Agendas
- Strong organisational and time-management skills, with the ability to prioritise effectively
- Excellent written and verbal communication skills
- High level of discretion, integrity, and professionalism
- Confidence working independently as well as collaboratively
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Comfortable working in a hybrid environment, with 2 days per week in the office
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
⭐ Highlight your Board-level EA experience at the top as this role specifically supports 3 Board members
📊 Quantify your diary management: "Coordinated 40+ weekly meetings across 3 executives, reducing scheduling conflicts by 85%"
🌐 Emphasise your Microsoft Office proficiency as advanced skills in Outlook, Word, Excel and PowerPoint are essential
🎯 Showcase your Board meeting experience - mention specific examples of preparing agendas and taking minutes
🤝 Demonstrate your stakeholder management skills as you'll be the key liaison point between Board and internal/external contacts
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Coordinated complex diaries for 3 Board members, managing 45+ weekly meetings while reducing scheduling conflicts by 90%
- •Prepared comprehensive Board meeting agendas and materials using Microsoft Office Suite, ensuring 100% accuracy across 24 quarterly meetings
- •Managed confidential governance processes and stakeholder communications, maintaining discretion across £2.8M strategic initiatives
Free to copy — tailoring requires a 30-sec CV upload.
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Letter preview — tailored to Hays Specialist Recruitment Limited
Dear Hiring Manager,
Your Executive Assistant role supporting three Board members represents exactly the senior-level EA challenge I'm seeking. My experience in Board meeting coordination and advanced Microsoft Office proficiency aligns perfectly with your requirements for managing complex diaries and governance processes.
My background in executive support has equipped me with the discretion and organisational skills essential for this trusted position. I excel at managing confidential information while maintaining the high accuracy standards your Board members require.
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Interview questions
10 questions generated from this advert.
Technical
- ›How do you manage complex diary coordination across multiple senior executives?
- ›What's your approach to preparing Board meeting agendas and materials?
- ›How do you ensure accuracy when taking Board meeting minutes?
- ›Which Microsoft Office applications do you use most and how?
- ›How do you maintain organised digital and physical filing systems?
Behavioural
- ›Tell me about a time you handled highly confidential information
- ›Describe a situation where you had to prioritise multiple urgent requests
- ›How do you maintain professionalism under pressure?
- ›Give an example of when your attention to detail prevented a significant issue
- ›Tell me about a time you had to coordinate complex travel arrangements
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Tell me about a time you handled highly confidential information
Describe a situation where you had to prioritise multiple urgent requests