SCHOOL ADMINISTRATOR
Job description
Original text imported from Reed
Job Title:School Administrator
Location: Wakefield
Temporary - ongoing - term time only
Salary - £25000 (Paid weekly via the agency)
Working hours: 8.30am – 4.00pm – Monday to Friday
Job Summary:
Elevation Recruitment Group are working exclusively with a school based in Wakefield to support on a medium-term sickness cover in the school office.
The successful candidate will provide administrative support to ensure smooth operations within the school. This is a temporary position, perfect for an individual looking to contribute to a dynamic educational environment and gain valuable experience in school administration.
Key Responsibilities:
- General Administrative Support: Provide administrative assistance to staff, students, and parents as needed. Manage office operations, including answering phone calls, responding to emails, and greeting visitors.
- Record Management: Maintain student and staff records, including filing, updating databases, and ensuring the accuracy of information. Handle confidential information with discretion.
- Scheduling and Coordination: Assist with the scheduling of meetings, appointments, and events. Coordinate school activities and support the planning of school events.
- Student Attendance: Monitor and track student attendance. Update records, communicate with parents/guardians regarding absences, and assist in generating attendance reports.
- Communication: Serve as a point of contact for parents, staff, and external agencies. Handle communications via email, phone, and in-person interactions.
- Data Entry: Input and update student information into the school’s management system. Prepare reports as required by school leadership.
Ideally you will have previous experience of working within a school environment and have exposure to working on school systems (ParentPay is desirable)
They require an individual who can hit the ground running as the office is a busy office.
If you are interested in this role please contact Kelly West – or apply online now!
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
⭐ Highlight your ParentPay experience prominently as this is specifically mentioned as desirable
📊 Quantify your school administration experience: "Managed 450 student records" or "Processed 50+ attendance queries daily"
🎯 Emphasise your ability to "hit the ground running" as they need immediate impact in a busy office
🌐 Showcase experience with school management systems like SIMS or similar platforms
🤝 Demonstrate your discretion with confidential information as this is crucial for student/staff records
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Managed ParentPay system for 380 families, processing £45,000 in annual payments and reducing payment queries by 65%
- •Maintained accurate student records across SIMS database, updating 1,200+ entries weekly and generating attendance reports for 15 teaching staff
- •Coordinated 12 school events annually including parents' evenings and sports days, managing communications with 400+ families via multiple channels
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Letter preview — tailored to Elevation Recruitment Group
Dear Hiring Manager,
I am writing to apply for the School Administrator position at your Wakefield school through Elevation Recruitment Group. My experience in educational administration and familiarity with ParentPay systems makes me well-positioned to hit the ground running in your busy school office environment.
My background in school administration includes managing student records, coordinating attendance monitoring, and serving as the primary point of contact for parents and external agencies. I understand the importance of maintaining confidential information with discretion whilst ensuring smooth daily operations.
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Interview questions
10 questions generated from this advert.
Technical
- ›How familiar are you with ParentPay and what features have you used?
- ›Which school management systems have you worked with and how do you ensure data accuracy?
- ›How do you handle attendance monitoring and what reports have you generated?
- ›What experience do you have with student record management and database updates?
- ›How do you manage multiple communication channels - phone, email, and in-person?
Behavioural
- ›Tell me about a time you handled confidential information inappropriately shared with you
- ›Describe a situation where you had to deal with an upset parent regarding their child's attendance
- ›How do you prioritise tasks when the school office becomes particularly busy?
- ›Give an example of when you had to coordinate multiple school events simultaneously
- ›Tell me about a time you identified an error in student records and how you resolved it
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Tell me about a time you handled confidential information inappropriately shared with you
How do you prioritise tasks when the school office becomes particularly busy?