Primary School Administrator
Job description
Original text imported from Reed
Every great primary school runs on brilliant organisation behind the scenes.
We’re working with a welcoming and well-led primary school in Hammersmith and Fulham who are looking for an experienced School Administrator to join their team full time. This is a busy, people-focused role at the heart of the school community.
If you know your way around a primary school office and can confidently use SIMS, this could be your next move.
What you’ll be doing
- Managing day-to-day administrative tasks within the school office
- Using SIMS to maintain pupil records, attendance and data
- Supporting with admissions and leavers processes
- Handling parent queries, phone calls and front desk enquiries
- Assisting senior leaders with reports and general admin
- Keeping safeguarding and compliance records up to date
You’ll be one of the first faces families see, so warmth, professionalism and calm under pressure are key.
What we’re looking for
- Previous experience in an administrative role within a primary school
- Confident, hands-on experience using SIMS
- Strong organisational skills and attention to detail
- A friendly, approachable manner with pupils, parents and staff
- The ability to manage multiple tasks in a fast-paced environment
Why this school?
- Supportive leadership team
- Positive, community-driven environment
- Opportunity to make a real impact in a thriving primary setting
- Full-time stability in a well-established school
This role would suit someone who enjoys being at the centre of school life and takes pride in keeping everything running smoothly.
If you’re an experienced Primary School Administrator ready for your next opportunity in Hammersmith and Fulham, we’d love to hear from you.
PLEASE NOTE: Applicants who do not have SIMS experience will not be considered.
All applicants will require the appropriate qualifications and training for this role. Please see the FAQs on the Protocol Education website for further details.
All pay rates quoted will be inclusive of 12.07% statutory holiday pay. This advert is for a temporary position. In some cases, the option to make this role permanent may become available at a later date.
Protocol Education is committed to safeguarding and promoting the welfare of children. We undertake safeguarding checks on all workers in accordance with the DfE statutory guidance ‘Keeping Children Safe in Education’, this may also include an online search as part of our due diligence on shortlisted applicants.
We offer FREE online safeguarding and Prevent Duty training to all our workers. All candidates must undertake or have undertaken a valid enhanced Disclosure and Barring Service (DBS) check and subscribe to the DBS Update Service.
Full assistance provided. For details of our privacy policy, please see visit the Protocol Education website.
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
⭐ Highlight your SIMS experience prominently as the advert explicitly states applicants without it won't be considered
📊 Quantify your administrative achievements: 'Managed 450+ pupil records with 99.8% accuracy'
🎯 Emphasise your primary school background specifically as this role requires sector experience
🤝 Showcase your parent-facing skills as you'll be 'one of the first faces families see'
🔒 Mention your current DBS status and safeguarding training to demonstrate compliance readiness
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Managed SIMS database for 420 pupils, maintaining 99.5% accuracy in attendance records and reducing data entry errors by 35%
- •Processed 150+ admissions and leavers annually, coordinating with local authorities and ensuring compliance with statutory requirements
- •Handled 40+ daily parent enquiries via phone and front desk, achieving 95% first-contact resolution rate while maintaining safeguarding protocols
Free to copy — tailoring requires a 30-sec CV upload.
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Letter preview — tailored to Protocol Education
Dear Hiring Manager,
Protocol Education's Primary School Administrator position in Hammersmith perfectly matches my SIMS expertise and passion for supporting primary school communities. With extensive experience managing pupil records and handling parent enquiries, I understand the critical role administration plays in school success.
My background in primary school administration has equipped me with the organisational skills and attention to detail essential for maintaining accurate records and supporting busy school operations. I am particularly drawn to being at the heart of school life and ensuring families receive the professional, warm service they deserve.
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Interview questions
10 questions generated from this advert.
Technical
- ›How do you use SIMS to track pupil attendance and generate reports?
- ›What safeguarding compliance records have you maintained in previous roles?
- ›How would you handle a data discrepancy in pupil records within SIMS?
- ›What experience do you have with school admissions processes?
- ›How do you ensure accuracy when updating multiple pupil records simultaneously?
Behavioural
- ›Tell me about a time you dealt with a difficult parent enquiry at the front desk
- ›Describe how you prioritise tasks during a particularly busy school day
- ›Give an example of when you had to maintain confidentiality in a school setting
- ›How do you handle pressure when multiple urgent requests come in at once?
- ›Tell me about a time you spotted an error that could have caused problems if left unchecked
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Tell me about a time you dealt with a difficult parent enquiry at the front desk
Describe how you prioritise tasks during a particularly busy school day