Reception Host and Office Administrator
Job description
Original text imported from Reed
We’re recruiting a Reception Host and Office Administrator for a 6-week temporary-to-permanent opportunity supporting a values-driven, not-for-profit organisation. This hands-on role plays a key part in the smooth day-to-day running of the office, providing administrative support across teams and delivering a warm front-of-house experience for training programmes and professional events.
RECEPTIONIST HOST AND OFFICE ADMINISTRATOR ROLE:
- Hosting clients and visitors, managing reception duties, answering calls and coordinating building security notifications
- Managing incoming and outgoing post, deliveries and shared inboxes to support smooth office operations
- Maintaining high office health and safety standards through regular walk-throughs, desk checks and compliance activities
- Managing office supplies, stationery, tea points, cupboards and coffee machines to maintain a well-organised environment
- Supporting IT and AV equipment by carrying out checks, logging issues and assisting colleagues with basic troubleshooting
- Coordinating internal and external meeting room bookings, setup, refreshments, room layouts and AV testing
- Supporting the delivery of courses and events, including room preparation, refreshments and post-session clearance
- Assisting with HR administration, including recruitment and onboarding tasks, joiner and leaver processes, internal communications and staff engagement activities
- Having a minimum 6 months of office administration or event administration experience in a corporate environment
- Using Microsoft Office confidently
- Bringing strong administrative capability with full on-the-job training provided
- Demonstrating a friendly, approachable and professional manner with a positive, can-do attitude
- Working confidently both independently and as part of a small team
- Applying strong organisational, time management and administrative skills with high attention to detail and accuracy
- Offering a benefits package including 28 days’ annual leave, a contributory pension scheme, and private medical and life insurance
- Providing a generous learning and development offering with access to world-class training in mediator skills and conflict management
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
⭐ Highlight your Microsoft Office proficiency prominently as this is explicitly mentioned as essential
📊 Quantify your reception experience: 'Managed 50+ daily visitor check-ins and coordinated security notifications'
🎯 Emphasise any event coordination experience as the role involves supporting training programmes and professional events
🤝 Showcase your front-of-house experience and professional manner as this role requires hosting clients and visitors
🌐 Include any HR administration experience, particularly recruitment and onboarding support as mentioned in the role
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Managed daily reception duties for 80+ visitors, coordinating building security notifications and maintaining professional front-of-house experience
- •Coordinated 15+ weekly meeting room bookings including AV setup, refreshments and room layouts for corporate training programmes
- •Supported HR administration processes including recruitment activities and onboarding for 12 new joiners per quarter using Microsoft Office systems
Free to copy — tailoring requires a 30-sec CV upload.
Your cover letter is ready
We've drafted a cover letter for Australasian Recruitment Company. Preview the opening, then unlock the full personalised version.
Letter preview — tailored to Australasian Recruitment Company
Dear Hiring Manager,
I am writing to apply for the Reception Host and Office Administrator position at Australasian Recruitment Company. Your organisation's values-driven approach and the opportunity to support both front-of-house operations and administrative functions across teams particularly appeals to me, especially given my experience with Microsoft Office and corporate reception duties.
My background in office administration has equipped me with the organisational skills and professional manner needed to excel in this multifaceted role. I have experience managing visitor hosting, coordinating meeting rooms, and supporting HR processes including recruitment and onboarding activities.
Free signup, no card needed. Export to PDF/Word requires a £1.99 trial (14 days).
Interview questions
10 questions generated from this advert.
Technical
- ›How would you handle coordinating multiple meeting room bookings with conflicting requirements?
- ›Describe your experience with Microsoft Office applications and which ones you use most frequently
- ›How would you troubleshoot basic IT equipment issues in an office environment?
- ›What systems have you used for managing office supplies and inventory?
- ›How do you ensure health and safety compliance during office walk-throughs?
Behavioural
- ›Tell me about a time when you had to manage multiple administrative tasks with competing deadlines
- ›Describe a situation where you provided excellent customer service to a difficult visitor or client
- ›Give an example of when you worked both independently and as part of a team in the same role
- ›Tell me about a time when you had to adapt quickly to new processes or systems
- ›Describe how you would handle a situation where a visitor arrived for a meeting but the meeting room wasn't properly set up
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Tell me about a time when you had to manage multiple administrative tasks with competing deadlines
Describe a situation where you provided excellent customer service to a difficult visitor or client