Personal Assistant
Job description
Original text imported from Reed
Personal Assistant
Location: Ascot with travel to multiple office sites
Contract: Full-time, Permanent
Salary: Up to £38,000 + benefits
About the Role
Our client are seeking an experienced and highly organised Personal Assistant to provide high quality administrative, PA and governance support. This is a pivotal role supporting senior executives and the Chair of the Board, ensuring that board and committee operations run efficiently, compliantly and professionally.
The role is primarily office based in Ascot and will involve regular travel to a small number of other organisational sites using a pool car. Flexibility is required, including attendance at occasional evening meetings.
Key Responsibilities
Board & Governance Support
- Organise, coordinate and support meetings of the Board and its committees
- Organise Health & Safety meetings
- Prepare, collate and distribute agendas, papers and supporting documentation
- Attend meetings (including occasional evenings) and take accurate, high quality minutes
- Maintain formal records of meetings, actions and decisions
- Advise managers on governance processes, procedures and statutory responsibilities
- Ensure governance activity complies with regulatory and best-practice frameworks
Personal & Administrative Support
- Provide dedicated PA support to the Chair of the Board
- Work closely with the Executive PA to ensure seamless senior level support
- Manage correspondence, emails and documentation relating to board activity
- Maintain accurate records including board membership, terms of office, attendance and declarations of interest
- Support the recruitment, appointment and induction of new Board members
- Maintain confidential records in line with data protection requirements
Communication & Liaison
- Act as the main point of contact for Board members
- Liaise confidently with senior leaders, internal teams and external stakeholders
- Ensure decisions and actions arising from meetings are clearly communicated and followed up
Compliance & Record Keeping
- Ensure statutory and governance documentation is accurately recorded and accessible
- Maintain governance policies, registers and formal documentation
- Support the organisation in meeting all legal and regulatory obligations
Personal Qualities
- Professional, discreet and trustworthy
- Highly organised with strong attention to detail
- Confident communicator with excellent interpersonal skills
- Reliable, flexible and calm under pressure
Essential Skills & Experience
- Proven experience in a PA, executive assistant or senior administrative role
- Excellent organisational and time management skills
- Strong calendar and diary management capability
- Exceptional written communication and minute taking skills
- High level of accuracy when managing confidential information
- Ability to manage multiple priorities and work to deadlines
- Strong IT skills including Microsoft Office and/or Google Workspace
- Ability to work independently while supporting senior stakeholders
- Fast and accurate typing speed (typically 60–80 wpm or above)
Desirable Experience
- Experience supporting a board, committee or governance function
- Previous experience as a board administrator or governance clerk
- Knowledge of governance or regulated sector procedures
If this PA role is of interest to you please click apply or contact Esther Ward in our Egham office.
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
⭐ Highlight your board governance experience at the top of your CV as this role specifically requires committee and Board support expertise
📊 Quantify your PA achievements: "Managed calendars for 8 executives, coordinating 45+ board meetings annually"
🌐 Emphasise your minute-taking skills and regulatory compliance experience as these are critical for this governance-focused role
🎯 Showcase your stakeholder management abilities, particularly with senior executives and external partners
🤝 Demonstrate your discretion and confidentiality experience when handling sensitive board-level information
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Coordinated 48 board meetings annually for 12-member executive committee, achieving 98% attendance through strategic calendar management and stakeholder liaison
- •Maintained confidential governance records for 150+ board members across 6 committees, ensuring 100% compliance with data protection regulations
- •Streamlined meeting documentation processes using Microsoft Office and Google Workspace, reducing preparation time by 35% while improving accuracy
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Dear Hiring Manager,
CTR Select's Personal Assistant role combines the executive support and board governance expertise that defines my career focus. My background in committee administration and stakeholder coordination aligns perfectly with your requirements for Board and Chair support.
My background in senior administrative roles has equipped me with the discretion and organisational skills essential for managing confidential board documentation and coordinating complex meeting schedules across multiple stakeholders.
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Interview questions
10 questions generated from this advert.
Technical
- ›How do you ensure accuracy when taking minutes during board meetings?
- ›What experience do you have with Microsoft Office and Google Workspace for document management?
- ›How do you maintain confidential records in compliance with data protection requirements?
- ›Describe your approach to coordinating complex meeting schedules across multiple stakeholders
- ›What systems do you use for tracking board member attendance and declarations of interest?
Behavioural
- ›Tell me about a time when you had to manage competing priorities from multiple senior executives
- ›Describe a situation where you had to handle highly confidential information with discretion
- ›Give an example of when you had to coordinate a complex meeting with challenging logistics
- ›Tell me about a time when you had to communicate difficult decisions to stakeholders
- ›Describe how you would handle a situation where a board member missed important documentation deadlines
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Tell me about a time when you had to manage competing priorities from multiple senior executives
Describe a situation where you had to handle highly confidential information with discretion