Administrative Assistant
Job description
Original text imported from Reed
Are you motivated by working for an organisation focused on environmental and sustainability impact? Do you enjoy bringing structure to busy, fast-moving environments? Signature Recruitment are pleased to be supporting a London-based organisation within the environmental and sustainability sector to recruit an Administrative Assistant on a temporary basis.
This is a 3-month temporary role in London, paying £15.38 per hour plus holiday pay, with potential to extend. The hybrid pattern runs 9–5, combining office and home working throughout the week. You'll join a small but busy team during a high-demand period, supporting both daily operations and ongoing projects. The environment is collaborative and dynamic, where adaptability and initiative are genuinely valued.
Working closely with senior stakeholders, you'll provide the essential administrative support that keeps the wider team focused on strategic delivery. Along the way, you'll gain exposure to finance coordination, CRM management, project support, and process improvement.
Administrative Assistant - Key Responsibilities:- Provide proactive administrative support across a busy and fast-moving team
- Manage diaries, meetings, and travel arrangements for senior stakeholders
- Maintain and update CRM records, ensuring accuracy and consistency
- Support finance processes including purchase orders, contracts, and documentation
- Assist with document management, file organisation, and SharePoint updates
- Coordinate tasks, follow-ups, and project-related administration
- Strong organisational skills and ability to manage changing priorities
- Confident using systems, including Microsoft Office and CRM platforms
- Excellent communication skills and ability to work with senior stakeholders
- High attention to detail and proactive approach to problem-solving
This role would suit someone who is adaptable, systems-savvy, and confident working in a fast-paced environment. You will be comfortable managing a wide range of administrative tasks, using your initiative to keep processes on track and ensure nothing is missed.
If you are available immediately and looking for a role where you can make a real impact, please apply now through Signature Recruitment.
While we aim to respond to every applicant, the volume of applications may result in delayed communication. If you do not receive a response within a week, your application may not have been successful on this occasion. However, we will keep your details for potential future opportunities. While we aim to respond to every applicant, the volume of applications may result in delayed communication. If you do not receive a response within a week, your application may not have been successful on this occasion. However, we will keep your details for potential future opportunities.
Please be aware that Signature Recruitment will never reach out to candidates through WhatsApp, nor will we request sensitive information like bank details, passport, or driving licence data during the application process. For a secure job search and reliable flexible work, we advise consulting Jobs Aware who ensures all workers and work-seekers in the UK have access to free help and advice, as well as provide an option to report a scam or exploitation. SIG-C10744
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
⭐ Highlight your CRM experience prominently as they specifically mention CRM management and record accuracy
📊 Quantify your admin impact: 'Managed diaries for 8 senior stakeholders, coordinating 40+ meetings monthly'
🌐 Emphasise environmental sector experience if you have it, as this organisation focuses on sustainability impact
🎯 Showcase your Microsoft Office and SharePoint skills early, as these are core system requirements
🤝 Demonstrate stakeholder management experience as you'll be working closely with senior team members
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Managed CRM database for 150+ client records, achieving 99% data accuracy through systematic weekly audits and process improvements
- •Coordinated diaries and travel arrangements for 6 senior stakeholders, scheduling 45+ meetings monthly whilst managing conflicting priorities
- •Processed 80+ purchase orders quarterly using SharePoint workflow systems, reducing processing time by 25% through document template standardisation
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Letter preview — tailored to Signature Recruitment
Dear Hiring Manager,
Your Administrative Assistant role at this London environmental organisation perfectly matches my experience in CRM management and stakeholder coordination. Having worked extensively with Microsoft Office and SharePoint systems, I understand the importance of maintaining accurate records whilst supporting senior teams through busy periods.
My background in administrative support has equipped me with the organisational skills and proactive approach needed to manage multiple priorities effectively. I have experience coordinating diaries, processing purchase orders, and implementing process improvements that keep teams focused on strategic delivery.
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Interview questions
10 questions generated from this advert.
Technical
- ›How would you approach managing multiple stakeholder diaries with conflicting priorities?
- ›Describe your experience with CRM systems and maintaining data accuracy
- ›What Microsoft Office applications are you most proficient in for administrative tasks?
- ›How do you organise and maintain document management systems like SharePoint?
- ›Walk me through your process for managing purchase orders and finance documentation
Behavioural
- ›Tell me about a time you had to adapt quickly to changing priorities in a busy environment
- ›Describe a situation where you used your initiative to solve an administrative problem
- ›Give an example of when you had to work with senior stakeholders on a challenging project
- ›Tell me about a time you identified and implemented a process improvement
- ›Describe how you ensure attention to detail when managing multiple administrative tasks
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Tell me about a time you had to adapt quickly to changing priorities in a busy environment
Describe a situation where you used your initiative to solve an administrative problem