Operations Executive
Job description
Original text imported from Reed
Central Manchester
Salary – Up to £30,000
This is a fantastic opportunity to join a growing business operating in a highly innovative and future-focused environment.
Our client has a strong emphasis on long-term thinking, innovation and building high-quality relationships, they have created a business that is genuinely different in its approach.
As the growth continues, they are looking to appoint an Operations Executive to support the smooth day-to-day running of the office while also providing direct support to the CEO.
This is a varied and hands-on role, suited to someone who enjoys being at the centre of a business and takes pride in keeping things organised, efficient and running smoothly. It’s a great opportunity for someone who thrives in a fast-paced environment and enjoys working across office support, onboarding, coordination and executive assistance.
Key responsibilities:
- Coordinating onboarding for new starters, ensuring everything is in place for a smooth and welcoming start
- Arranging system access, login details and IT equipment ahead of day one
- Collecting and checking right to work documentation
- Maintaining the fixed asset register for office equipment
- Organising welcome lunches for new starters
- Booking travel and accommodation as required
- Supporting the day-to-day running of the office
- Monitoring and replenishing office stock
- Liaising with relevant teams to resolve facilities issues
- Providing EA support to the CEO
- Maintaining supplier records and relationships
- Monitoring supplier usage and flagging upcoming licence renewals
- Coordinating meetings and managing complex diary scheduling
- Organising team events and socials
- Tracking receipts and following up on expense submissions daily
- Previous experience in an office coordination, operations support or EA role
- Highly organised with strong attention to detail
- Proactive, reliable and comfortable managing a broad range of responsibilities
- Strong communication skills and a confident approach when dealing with stakeholders across the business
- Able to manage competing priorities in a busy, fast-moving environment
- Positive, practical and happy to take ownership
This is an excellent opportunity to join a business with real momentum, in a role that offers plenty of variety, visibility and the chance to make a genuine impact.
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
⭐ Highlight your executive assistance experience prominently as this role provides direct CEO support
📊 Quantify your coordination achievements: "Onboarded 25 new starters with 100% compliance rate"
🌐 Emphasise your supplier management experience as the role involves monitoring usage and renewals
🎯 Showcase your diary management skills as complex scheduling is a key responsibility
🤝 Demonstrate your stakeholder management abilities across different business levels
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Coordinated onboarding for 35 new starters annually, achieving 100% right to work compliance and reducing first-day setup time by 40%
- •Managed complex diary scheduling for C-suite executives across 3 time zones, coordinating 150+ meetings monthly with 98% accuracy
- •Maintained supplier relationships for 25 vendors, tracking licence renewals and achieving £8,500 annual cost savings through proactive contract management
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Letter preview — tailored to Axon Moore Group Ltd
Dear Hiring Manager,
Axon Moore Group's innovative approach to business operations aligns perfectly with my experience in office coordination and executive assistance. Your Operations Executive role particularly appeals to me as it combines CEO support with comprehensive onboarding coordination and supplier management.
My background in office operations has equipped me with the organisational skills and stakeholder management abilities essential for supporting senior executives whilst maintaining smooth day-to-day operations across diverse business functions.
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Interview questions
10 questions generated from this advert.
Technical
- ›How do you maintain and update a fixed asset register?
- ›What systems have you used for diary management and scheduling?
- ›How do you ensure compliance when collecting right to work documentation?
- ›What approach do you take to tracking supplier licence renewals?
- ›How do you coordinate IT equipment setup for new starters?
Behavioural
- ›Tell me about a time you had to manage competing priorities in a busy environment
- ›Describe a situation where you had to resolve a facilities issue
- ›Give an example of how you've supported a senior executive effectively
- ›Tell me about a time you improved an onboarding process
- ›Describe how you've built relationships with suppliers or external stakeholders
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Tell me about a time you had to manage competing priorities in a busy environment
Describe a situation where you had to resolve a facilities issue