EA to CEO
Job description
Original text imported from Reed
Location: Grantham (Onsite 4 days a week, 1 day working from home once proven competency)
Hours: Full Time, Monday-Friday, 40 hours per week (35 working hours and a paid 1 hr lunch break a day)
Salary: £40,000 - £50,0000 depending on experience
This role will provide administrative support to the Executive Assistant to the CEO and the C-Suite delivering exceptional organisational oversight and executive-level coordination. You will manage complex schedules, facilitate meetings, and oversee key administrative processes that underpin decision-making at the highest level. You will also play a pivotal role in supporting CEO and Board-level engagement, ensuring governance and strategic initiatives are executed flawlessly.
As an EA you will be at the heart of supporting our executive operations,
- Proactively manage and prioritise executive meetings and schedules, including preparing agendas and taking minutes
- Providing diary and inbox management and support to the C-Suite, along with additional administrative tasks
- Coordinating complex travel arrangements and manage expense tracking and reporting
- Assisting with data collection, concise analysis, and preparing impactful presentations for senior stakeholders
- Providing support for executive visitors to ensure that their experience on site is seamless
What you'll bring:
- Proven experience supporting at C-Suite or director, ideally within a fast-paced, dynamic environment.
- Exceptional organisational and communication skills with the ability to influence and build strong relationships at senior levels
- Strong organisational skills and a keen attention to detail
- High attention to detail, discretion and professionalism in handling sensitive information
- A proactive mindset with the ability to anticipate needs and adapt quickly
- Full UK Driving licence
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
⭐ Highlight your C-Suite or director-level support experience prominently as this is explicitly required
📊 Quantify your executive support: "Managed 40+ weekly meetings for 5 C-Suite executives, reducing scheduling conflicts by 85%"
🌐 Emphasise your experience with Board-level engagement and governance processes as this role involves strategic initiatives
🎯 Showcase your proactive approach with examples of anticipating executive needs and solving problems before they arise
🤝 Demonstrate your ability to handle sensitive information with discretion, as you'll be supporting CEO and Board communications
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Coordinated 45+ weekly meetings for 4 C-Suite executives, reducing scheduling conflicts by 78% through proactive diary management
- •Managed complex international travel arrangements for CEO including 12 overseas trips, maintaining 100% accuracy in visa and logistics coordination
- •Prepared comprehensive Board meeting materials and took detailed minutes for 24 quarterly governance meetings, ensuring full compliance with regulatory requirements
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Letter preview — tailored to Macildowie Recruitment and Retention
Dear Hiring Manager,
Macildowie's Executive Assistant to CEO position represents exactly the senior-level support role I've been seeking, combining C-Suite coordination with Board-level engagement and strategic oversight. My proven experience in diary management and meeting facilitation aligns perfectly with your requirements for executive operations support.
My background in supporting director-level executives has equipped me with the organisational skills and discretion needed to manage sensitive information while maintaining seamless operations across multiple stakeholders.
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Interview questions
10 questions generated from this advert.
Technical
- ›How do you prioritise conflicting diary requests from multiple C-Suite executives?
- ›What systems do you use for expense tracking and reporting?
- ›How do you prepare effective agendas for Board meetings?
- ›What's your approach to minute taking during high-level strategic meetings?
- ›How do you coordinate complex international travel arrangements?
Behavioural
- ›Tell me about a time you had to handle highly confidential information
- ›Describe a situation where you had to adapt quickly to changing executive priorities
- ›Give an example of how you've built relationships with senior stakeholders
- ›Tell me about a time you anticipated an executive's needs before they asked
- ›Describe how you've managed a challenging travel situation for a senior executive
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Tell me about a time you had to handle highly confidential information
Describe a situation where you had to adapt quickly to changing executive priorities