Administrator
Job description
Original text imported from Reed
Full-time, year round Dulwich, London
We are looking for an Administrator (Systems & Compliance) at Alleyn's Oakfield. The role focuses on delivering high-quality administrative, systems, and compliance support to ensure the school operates efficiently, meets regulatory requirements, and maintains accurate, effective processes across all areas of operations.
What we're looking for:
- Proven experience in an administrative, systems, or operations-focused role, ideally within a regulated or educational environment.
- Experience working with data and systems, including maintaining accurate records and supporting reporting, with exposure to MIS or similar platforms being advantageous.
- Strong organisational skills, with the ability to manage multiple priorities, deadlines, and administrative processes across a busy operational environment.
- Calm, proactive, and solution-focused approach, with the ability to troubleshoot issues and maintain professionalism under pressure.
- Confident communicator, able to work collaboratively with colleagues, senior leaders, parents, and external stakeholders.
Why join us?
- Be part of a welcoming, close-knit school community with a strong team ethos.
- Access to excellent facilities including a swimming pool, gym, and library.
- Generous benefits including lunches and refreshments, employee assistance programme, and private healthcare options.
- Cycle-to-work scheme, tech scheme, and local business discounts.
The deadline for applications is midnight on Friday 3 July 2026.
If you have any questions or would like to discuss the role before applying, please get in touch with the HR team. We'd be happy to help (.uk, ).
Alleyn's is committed to safeguarding and promoting the welfare of children and young people. All staff and volunteers are expected to share this commitment. The successful applicant will be subject to an enhanced DBS check.
Alleyn's is an Equal Opportunities employer. We welcome applications from all candidates who meet the requirements for the position and are especially keen to hear from those in minority groups currently underrepresented at the school. We celebrate diversity and the many benefits it brings to our community.
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
⭐ Highlight any experience in regulated or educational environments at the top of your CV, as the advert explicitly lists this as an ideal background for the Systems & Compliance Administrator role.
📊 Quantify your administrative impact: e.g. 'Maintained accurate records for 500+ student files, reducing data discrepancies by 30% over one academic year' to demonstrate measurable systems management.
🎯 Name any MIS platforms you have used (e.g. SIMS, iSAMS, Bromcom) directly in your skills section, as the advert specifically flags MIS exposure as advantageous.
🔒 Include your enhanced DBS check status and any safeguarding training prominently, as Alleyn's states all staff must share their commitment to child welfare and the successful candidate will undergo an enhanced DBS check.
🤝 Demonstrate cross-stakeholder communication in your bullet points — reference working with senior leaders, parents, or external bodies, mirroring the advert's language around collaborating with 'colleagues, senior leaders, parents, and external stakeholders'.
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Administered compliance records for 450+ pupils across 3 regulatory frameworks, reducing audit preparation time by 25% through a restructured MIS filing system.
- •Coordinated reporting cycles for senior leadership across 5 operational departments, ensuring 100% on-time submission of statutory returns over two consecutive academic years.
- •Resolved 40+ data discrepancies per term within the school MIS platform, implementing a weekly validation process that cut recurring errors by 35%.
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Letter preview — tailored to The Guardian
Dear Hiring Manager,
Alleyn's Oakfield's focus on rigorous compliance and high-quality systems administration is precisely the environment in which I thrive — which is why the Administrator (Systems & Compliance) role immediately stood out to me. With proven experience in data management and regulatory compliance within a regulated environment, I am confident I can help the school maintain accurate records and meet its operational requirements effectively.
My background in administrative and systems-focused roles has equipped me with hands-on experience using MIS platforms to manage data integrity, support reporting cycles, and ensure processes align with regulatory standards. I have collaborated with senior leaders and external stakeholders to resolve compliance issues efficiently, consistently maintaining professionalism under pressure and managing multiple deadlines across busy operational periods.
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Interview questions
10 questions generated from this advert.
Technical
- ›Which Management Information Systems (MIS) or database platforms have you used, and how did you ensure data accuracy within them?
- ›How have you managed compliance reporting in a previous role, and what processes did you put in place to meet regulatory deadlines?
- ›Describe your experience maintaining administrative records in a regulated environment — what quality-control steps did you follow?
- ›How would you approach identifying and resolving a data discrepancy discovered in a school's MIS platform?
- ›What tools or systems have you used to manage multiple administrative workflows simultaneously, and how did you prioritise competing deadlines?
Behavioural
- ›Tell me about a time you had to manage several high-priority administrative tasks at once — how did you organise your workload and what was the outcome?
- ›Describe a situation where you identified a compliance gap or process failure. What steps did you take to resolve it?
- ›Give an example of when you had to communicate a complex process or policy change to a non-technical colleague or parent. How did you approach it?
- ›Tell me about a time you remained calm and professional under significant pressure in an administrative or operational role.
- ›Describe a time you worked collaboratively with senior leaders or external stakeholders to improve an administrative process or system.
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Tell me about a time you had to manage several high-priority administrative tasks at once — how did you organise your workload and what was the outcome?
Describe a situation where you identified a compliance gap or process failure. What steps did you take to resolve it?