Admin Assistant
Job description
Original text imported from Reed
We are recruiting on behalf of a global financial services organisation for an Admin Assistant to support its Data Engineering function. This role involves managing a range of central operational and administrative activities, ensuring the smooth running of a highly technical and fast-paced team.
The Data Engineering team is responsible for delivering secure, scalable, and high-quality data across the organisation, including building and maintaining central data platforms and supporting data governance. You will work closely with internal teams to support coordination, organisation, and efficient day-to-day operations within this critical function.
ADMIN ASSISTANT ROLE:
- Managing onboarding and off-boarding of employees and contingent workers using WAND
- Raising RM and contingent worker requests
- Initiating transfers and completing follow-ups for inter- and intra-department moves
- Maintaining and cleansing the RMS tree through weekly data issue clean-ups
- Managing Cyborg access and administration
- Supporting hiring efforts by coordinating FTE and contingent worker onboarding requirements, including background check follow-ups
- Monitoring programme and project hygiene to ensure data accuracy and compliance
- Validating Artemis time booking entries
- Overseeing quarterly Business Continuity Plan certification processes
- Bringing two to three years of experience within the financial services industry, preferably in an analytical role
- Demonstrating strong stakeholder and relationship management skills
- Communicating effectively with strong listening, written, and verbal skills
- Maintaining exceptional attention to detail across all work
- Managing multiple time-sensitive projects while maintaining a high quality of delivery
- Applying critical and analytical thinking with sound judgement and a thoughtful approach to decision-making
- Demonstrating advanced capability in Microsoft Office products, particularly Excel and PowerPoint, for business use
- Working in a results-oriented and proactive manner
- Solving problems effectively through strong analytical and reasoning skills
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
⭐ Highlight your financial services experience prominently as this is explicitly required for the Data Engineering support role
📊 Quantify your administrative achievements: "Managed onboarding for 45 new hires, reducing processing time by 30%"
🔧 Emphasise proficiency with WAND, RMS, Cyborg or similar enterprise systems if you have experience
📈 Showcase advanced Excel skills with specific examples like pivot tables, VLOOKUP, or data cleansing projects
🎯 Demonstrate stakeholder management experience with concrete examples of coordinating between technical and business teams
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Managed WAND onboarding processes for 65 new employees and contingent workers, achieving 98% completion rate within SLA timeframes
- •Maintained RMS tree data integrity through weekly cleansing activities, reducing data errors by 40% across 12 departments
- •Coordinated quarterly Business Continuity Plan certifications for 8 business units, ensuring 100% compliance with regulatory requirements
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Dear Hiring Manager,
Your Admin Assistant role supporting the Data Engineering function at this global financial services organisation aligns perfectly with my background in financial services administration and advanced Microsoft Excel capabilities. Having worked extensively with enterprise systems and stakeholder coordination, I am particularly drawn to the opportunity to support WAND onboarding processes and RMS tree management.
My background in financial services operations has equipped me with the analytical thinking and attention to detail essential for managing complex administrative processes across technical teams. I have successfully coordinated employee onboarding, maintained system access controls, and supported quarterly compliance processes while working closely with both technical and business stakeholders.
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Interview questions
10 questions generated from this advert.
Technical
- ›How would you approach cleansing data issues in an RMS tree on a weekly basis?
- ›Describe your experience with advanced Excel functions for data analysis and reporting
- ›How would you manage access administration for multiple systems like Cyborg?
- ›What steps would you take to validate time booking entries in Artemis?
- ›How would you coordinate Business Continuity Plan certification processes?
Behavioural
- ›Tell me about a time you managed multiple time-sensitive projects simultaneously
- ›Describe a situation where your attention to detail prevented a significant error
- ›Give an example of how you built relationships with stakeholders in a technical environment
- ›Tell me about a time you had to solve a complex administrative problem
- ›Describe how you handled a challenging onboarding situation
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Tell me about a time you managed multiple time-sensitive projects simultaneously
Describe a situation where your attention to detail prevented a significant error