Wealth Management Administrator
Job description
Original text imported from Reed
Our client is looking for a Financial Planning Administrator to assist their in their busy practice in Brighton You will be responsible for ensuring that every task is carried out as instructed, while maintaining contact with the relevant people.
You will be:
- Keeping close contact between clients and colleagues
- Retrieving new and historic information about individual clients
- Holding records of every verbal, written or electronic communication with colleagues, clients and third parties
- Working alongside financial advisers to obtain information as part of the process of creating financial reports
- Assessing objectives for individual clients to target the necessary solution
- Creating and presenting suitability letters to financial advisers, with a focus on the specific company policy and current regulations
- Supporting additional needs on behalf of financial advisers such as acquiring information on processes in business, tax and any other fields that could benefit the client
- Carrying out duties in accordance with the rules and regulations set out by the Financial Conduct Authority
- Keeping a up to date with any developments in the world of finance to benefit the needs of clients.
This is a great opportunity to join a growing established practice and work alongside a team of professionals.
Please submit your CV to Riley at Artemis Recruitment if you are interested in this position.
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
⭐ Highlight FCA compliance experience prominently in your Personal Statement, as the advert explicitly requires working within FCA rules and regulations.
📊 Quantify your administrative output: e.g. 'Managed client records for 120+ active accounts, reducing documentation errors by 25%'.
🎯 Tailor your CV to reference suitability letter drafting specifically — the advert names this as a core duty, so any direct experience should be a dedicated bullet point.
🌐 Demonstrate knowledge of current financial regulations and CPD activity (e.g. FCA updates, Consumer Duty) to show you keep pace with regulatory developments.
🤝 Emphasise your experience liaising between financial advisers and clients, as the role centres on bridging these two groups across verbal, written and electronic channels.
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Drafted and quality-checked suitability letters for 3 senior financial advisers, ensuring 100% alignment with FCA Consumer Duty requirements across 80+ client cases annually.
- •Maintained comprehensive client records across CRM and back-office systems for a 150-client portfolio, reducing data discrepancies by 30% through a standardised audit process.
- •Supported financial report preparation for adviser team of 4, retrieving historic and current client data from third-party providers and reducing average report turnaround time from 5 days to 3 days.
Free to copy — tailoring requires a 30-sec CV upload.
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Letter preview — tailored to Artemis Recruitment Consultants Ltd
Dear Hiring Manager,
Artemis Recruitment's Financial Planning Administrator vacancy in Brighton aligns directly with my background in FCA-regulated administration and suitability letter drafting. Having worked within financial planning practices, I understand the precision required when maintaining client records across verbal, written and electronic communications, and the importance of keeping advisers fully supported throughout the report creation process.
My background in financial services administration includes preparing compliant suitability letters in line with company policy, liaising with third parties to retrieve both current and historic client information, and monitoring FCA regulatory updates to ensure day-to-day processes remain compliant. I have consistently supported teams of financial advisers across a range of client objectives, from protection planning to investment reviews.
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Interview questions
10 questions generated from this advert.
Technical
- ›How do you ensure suitability letters comply with both FCA regulations and individual company policy?
- ›What back-office systems or CRM platforms have you used to maintain client records in a financial planning environment?
- ›How do you stay current with FCA regulatory changes and apply them to day-to-day administration tasks?
- ›Can you describe your experience preparing financial reports or supporting advisers in the report creation process?
- ›How would you handle a situation where client information retrieved from historic records conflicts with current data?
Behavioural
- ›Tell me about a time you managed multiple competing tasks for different advisers simultaneously — how did you prioritise?
- ›Describe a situation where you identified a compliance or regulatory risk in your administrative work and how you resolved it.
- ›Give an example of when you had to communicate complex financial information clearly to a client or third party.
- ›Tell me about a time you had to quickly learn a new process or regulation to support your team effectively.
- ›Describe a situation where attention to detail in record-keeping prevented a significant error.
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Describe a situation where attention to detail in record-keeping prevented a significant error.
Tell me about a time you managed multiple competing tasks for different advisers simultaneously — how did you prioritise?