⚡ Source: ReedRef: 56836818
HR Administrator
Brush Group·City of Edinburgh·Posted 1 week ago
Job description
Original text imported from Reed
About The Role
Why choose us?
BRUSH Group provides the energy solutions that help power our built world. From power transformers to switchgear and engineering solutions, for generations, the BRUSH brand has stood for engineering excellence.
We are committed to supporting the global effort for industrial decarbonisation and sustainable development and have set ambitious objectives to achieve our target of net zero greenhouse gas emissions by 2050.
What's the role?
This is an exciting opportunity for an experienced HR administrator to join a growing business. The HR Administrator will provide a full HR and Payroll administration service to the HR department and stakeholders, acting as a first point of contact for HR related enquiries ensuring that the HR department is able to complete its tasks and functions effectively.
Working hours : 37 hours per week. 8.30am-5pm Monday - Thursday and 1pm finish on a Friday. Hybrid working (typically 3 office days and 2 home working days per week). You will be based within our RYBKA Edinburgh office with regular travel to our Glasgow and London office.
Key Responsibilities:
Employee Records/Data Management
Recruitment & Onboarding
What are we looking for:
What's in it for you?
About The Organisation
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Why choose us?
BRUSH Group provides the energy solutions that help power our built world. From power transformers to switchgear and engineering solutions, for generations, the BRUSH brand has stood for engineering excellence.
We are committed to supporting the global effort for industrial decarbonisation and sustainable development and have set ambitious objectives to achieve our target of net zero greenhouse gas emissions by 2050.
What's the role?
This is an exciting opportunity for an experienced HR administrator to join a growing business. The HR Administrator will provide a full HR and Payroll administration service to the HR department and stakeholders, acting as a first point of contact for HR related enquiries ensuring that the HR department is able to complete its tasks and functions effectively.
Working hours : 37 hours per week. 8.30am-5pm Monday - Thursday and 1pm finish on a Friday. Hybrid working (typically 3 office days and 2 home working days per week). You will be based within our RYBKA Edinburgh office with regular travel to our Glasgow and London office.
Key Responsibilities:
Employee Records/Data Management
- Maintain accurate and up-to-date employee records, including but not limited to personal information, employment contracts and sickness data.
- Ensure Sage data for client groups is accurate and up to date at all times.
Recruitment & Onboarding
- Assist with the recruitment process by guiding managers on the process, supporting with interviews (up to job level 5) and assessment days when required.
- Coordinate the onboarding process for all new hires, support managers through the process and ensure all necessary documentation is completed.
- Ensure probationary reviews are completed on time and records in Sage are up to date and accurate,flagging concerns and issues to the HR Advisor/ HRBP.
- Prepare and administer HR related documentation including, but not limited to offer letters, employment contracts, induction packs and change letters.
- Manage the HR and personal email inbox ensuring timely and professional responses.
- Liaise with the Payroll Department to ensure correct management and recording of remuneration, compensation and benefits.
- Coordination Occupational Health provision within client group.
- Ensure new starter medical assessments are completed and addressed accordingly.
- Raise management referrals on the request of the HR Advisor / HRBP.
- Facilitate sickness absence management reviews with line managers.
- Support the HR Advisor / HRBP with low level investigations, including grievance and disciplinary
- Assist with the administration and running of the performance management process.
- Participate in, and support the wider HR team with specific HR projects and process improvement.
What are we looking for:
- Proven and relevant HR administrative experience is essential
- Experience of working independently using own initiative to complete tasks and projects is essential
- Advanced I.T. skills relating to Microsoft Office (Excel/PowerPoint & Word). Experience of using a HR Database would be advantageous.
- Strong organisational skills and ability to prioritise workloads, work to specific deadlines is essential
- Excellent verbal and written communication skills.
- Numerate and good levels of detail and accuracy in word
- Entry level HR / CIPD qualification would be advantageous
- Excellent communication skills.
- Approachable and trustworthy.
- Open to change and personal growth and development
What's in it for you?
- Competitive salary
- Holiday allowance starting at 26 days per annum plus bank holidays (pro rata for part time roles)
- Flexible and Hybrid working options (role dependant)
- Life insurance – 4 x annual salary
- Enhanced Company Pension scheme
- 24/7 free and confidential Employee Assistance Programme
- GP24 Service – Access to remote, private GP services 24/7, 365 days a year plus Second Medical Opinions.
- BRUSHRewards – Discover plenty of ways to get more active and make great savings on everyday essentials as well as gifts for loved ones, holidays and special treats for yourself.
- Family friendly policies including Enhanced Maternity/Paternity
- Bike2work scheme
- Long Service Awards
- Developing our people is important to us - we support and encourage development by offering ongoing professional development and training.
About The Organisation
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SpeedCV AI
Key skills
AI-extracted from the job advert
Must-have skills
HR administrative experienceEmployee records managementRecruitment administrationSage HRISOnboarding coordinationHR documentation preparation
Nice-to-have
Occupational health coordinationPayroll liaison experiencePerformance management administrationGrievance handling
Soft skills
CommunicationOrganisationAttention to detailTime managementProblem solvingConfidentiality
SpeedCV AI
Application advice
5 AI-generated recommendations to maximise your chances.
1
⭐ Highlight your Sage HRIS experience prominently as this is the specific system mentioned for data management
2
📊 Quantify your HR administration experience: "Managed 150+ employee records with 99.8% accuracy"
3
🌐 Emphasise hybrid working adaptability as the role offers 3 office/2 home days per week
4
🎯 Showcase recruitment support experience up to job level 5 as this specific requirement is mentioned
5
🤝 Demonstrate your ability to liaise with payroll departments and support HR Business Partners
NEW
AI SpeedCV
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
How to tailor your CV
Add these 3 bullets under your most recent experience:
- •Maintained 200+ employee records in Sage HRIS with 99.5% accuracy, supporting recruitment processes up to management level 5
- •Coordinated onboarding for 45 new hires annually, ensuring 100% completion of probationary reviews within required timeframes
- •Liaised with payroll department to process remuneration changes for 180 employees, reducing processing errors by 85%
Free to copy — tailoring requires a 30-sec CV upload.
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AI cover letter
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We've drafted a cover letter for Brush Group. Preview the opening, then unlock the full personalised version.
Letter preview — tailored to Brush Group
Dear Hiring Manager,
Brush Group's commitment to industrial decarbonisation and net zero emissions by 2050 aligns perfectly with my career aspirations in HR administration. Your requirement for Sage HRIS expertise and recruitment support up to job level 5 matches my proven track record in comprehensive HR administration.
My background in employee records management, onboarding coordination, and payroll liaison has equipped me with the technical skills needed to support your growing energy solutions business across multiple office locations.
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✨ SpeedCV AI
Interview questions
10 questions generated from this advert.
Technical
- ›How would you ensure accuracy when maintaining employee records in Sage HRIS?
- ›Describe your experience coordinating the onboarding process for new hires.
- ›How do you manage probationary review deadlines and documentation?
- ›What steps would you take to coordinate occupational health assessments for new starters?
- ›How would you handle confidential HR documentation and ensure data protection compliance?
Behavioural
- ›Tell me about a time when you had to manage multiple HR administration tasks with competing deadlines.
- ›Describe a situation where you had to deal with a sensitive employee enquiry as the first point of contact.
- ›Give an example of when you supported a manager through a recruitment process.
- ›Tell me about a time when you identified an error in employee records and how you resolved it.
- ›Describe how you would handle a situation where an employee raised concerns during their probationary period.
SpeedCV AINEW
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
1Question
Tell me about a time when you had to manage multiple HR administration tasks with competing deadlines.
During a particularly busy quarter, I had to coordinate onboarding for 8 new starters while managing probationary reviews for 12 existing employees and updating 150 employee records following a system migration. I created a priority matrix, scheduling urgent tasks like new starter medical assessments first, then batching similar activities like contract preparation. I liaised daily with the payroll team to ensure accurate data transfer and communicated progress to managers weekly. This systematic approach resulted in 100% on-time completion of all probationary reviews and zero delays in new starter processing, while maintaining 99% accuracy in the system migration.
2Question
Describe a situation where you had to deal with a sensitive employee enquiry as the first point of contact.
An employee contacted me regarding concerns about their manager's behaviour during their probationary period. I listened carefully, took detailed notes, and assured them of confidentiality while explaining the process. I immediately escalated to the HR Business Partner as required, providing a comprehensive written summary within 2 hours. I then coordinated with occupational health to arrange a wellbeing assessment and maintained regular check-ins with the employee. The situation was resolved through mediation within 3 weeks, and the employee successfully completed their probation. This experience reinforced the importance of acting as a trusted first point of contact while following proper escalation procedures.