Commercial Property Legal Assistant
Job description
Original text imported from Reed
Commercial Property Legal Assistant
Location: Solihull
Job Type: Full-time, Permanent
Our client is seeking an experienced Legal Assistant/Secretary to join its growing Commercial Property team in Solihull. This is an excellent opportunity to support a busy fee earner within a well-established firm.
The Role
- Provide comprehensive administrative and legal support to the Fee Earner
- Manage diaries, including arranging meetings and appointments
- Order property searches and pre-completion searches
- Carry out ID and conflict checks
- Assist with preparing contract packs and Land Registry applications
- Handle client enquiries in a professional manner
- Prepare correspondence using dictation
- Open, manage and close client files
- Maintain accurate records in line with compliance requirements
What’s on Offer?
- Competitive salary
- 26 days holiday plus bank holidays
- Pension scheme
- Holiday bonus scheme
- Firm-funded eye tests
About You
- Previous experience as a Legal Assistant or Secretary
- Strong organisational skills with the ability to prioritise workload
- Excellent communication and client care skills
- Ability to work under pressure and handle confidential matters discreetly
- Proactive, reliable and a strong team player
- Experience using case management systems
Apply
If you are an organised and proactive Legal Assistant looking to join a supportive and professional environment, apply today.
#INDGEMN
Key skills
AI-extracted from the job advert
Application advice
6 AI-generated recommendations to maximise your chances.
⭐ Highlight your case management systems experience prominently—the advert lists this as a key requirement and many candidates lack hands-on proficiency.
📊 Quantify your administrative output: "Managed diaries for 3 fee earners, coordinating 40+ client meetings monthly while maintaining 100% accuracy on Land Registry deadlines."
🎯 Name the specific case management software you've used (e.g. "Lexis Nexis Practice Management", "Tikit", "Leap")—this signals immediate productivity and reduces training time.
🌐 Emphasise your compliance and confidentiality track record: "Processed 200+ ID and conflict checks annually with zero compliance breaches" shows you understand the firm's regulatory obligations.
🤝 Reference your fee earner support experience: "Supported 2 busy commercial property fee earners, freeing 6+ hours weekly for billable work through proactive diary and file management."
📋 Tailor your CV to mirror the role's core tasks—property searches, contract packs, Land Registry applications—rather than generic legal admin duties.
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Managed diaries and schedules for 3 commercial property fee earners, coordinating 45+ client meetings monthly and achieving 100% on-time Land Registry application submissions.
- •Processed 180+ ID and conflict checks annually using case management systems, maintaining zero compliance breaches and supporting firm's regulatory obligations.
- •Prepared contract packs and property search orders for 60+ transactions per year, reducing fee earner administrative time by 8 hours weekly.
Free to copy — tailoring requires a 30-sec CV upload.
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We've drafted a cover letter for G2 Legal Limited. Preview the opening, then unlock the full personalised version.
Letter preview — tailored to G2 Legal Limited
Dear Hiring Manager,
I am writing to apply for the Commercial Property Legal Assistant position at G2 Legal Limited in Solihull. With proven experience supporting commercial property fee earners, I am confident in my ability to manage diaries, order property searches, and handle ID and conflict checks with accuracy and professionalism. My case management systems expertise and strong organisational skills align directly with your requirements.
My background in legal administration has equipped me with the ability to prioritise competing workloads, maintain confidential client information discreetly, and communicate professionally with clients and colleagues. I have consistently demonstrated reliability under pressure, particularly when managing pre-completion searches and Land Registry deadlines.
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Interview questions
10 questions generated from this advert.
Technical
- ›Walk us through your experience with case management systems—which platforms have you used, and how did you use them to support fee earners?
- ›Describe your process for ordering property searches and pre-completion searches. What checks do you perform before submission?
- ›How do you manage ID and conflict checking? Have you used any specific software or databases, and what compliance steps do you follow?
- ›Tell us about your experience preparing contract packs and Land Registry applications. What common errors have you spotted and prevented?
- ›How do you maintain accurate client files and records in line with compliance requirements? What systems or filing protocols have you implemented?
Behavioural
- ›Tell us about a time you had to manage multiple fee earners' diaries and priorities simultaneously. How did you handle conflicting demands?
- ›Describe a situation where you discovered a potential compliance issue or error in a file. What did you do?
- ›Give an example of when you had to handle a difficult or upset client enquiry. How did you resolve it professionally?
- ›Tell us about a time you worked under pressure with tight deadlines—such as pre-completion searches or Land Registry submissions. How did you stay organised?
- ›Describe a situation where you proactively identified a way to improve an administrative process or support a fee earner more effectively.
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Tell us about a time you had to manage multiple fee earners' diaries and priorities simultaneously. How did you handle conflicting demands?
Describe a situation where you discovered a potential compliance issue or error in a file. How did you do?
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