Administrator
Job description
Original text imported from Reed
Administrator
Basingstoke
Permanent
Competitive + Flexible Benefits
Summary
As part of the new contracts both in SSEN, there is an increase in the workload that is required to be completed. With the continuous delivery of the works, more operational and back office staff is required to complete the works and or support the operational teams and it delivery in order to achieve the targets agreed with SSEN.
Some of the key deliverables in this role will include:
- Provide full admin support to the team and department
- Customer service
- Perform data-entry, documentation, filling duties and printing (Customer, Job Packs, maps)
- Recording of all operational documents
- Support the officers in daily admin roles and to keep stock of stationary supplies
- Timesheet input (field staff manual timesheets)
- Purchase Orders – Tools/Equipment, PPE, Materials (not exhaustive) as requested
- Job number raising as requested
- Tool Box Talk logging
- Audit logging and upload to Sharepoint
- Vehicle list updates
- Invoice Register Clearing
- Minute taking
- IDT requests
- Streetwork Notices
- Expenses input for field staff
- Anything else ad hoc
Next Steps
As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.
We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.
About Us
Freedom are part of the NG Bailey Group, one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.
You will be working as part of a team where we are committed to creating a culture where we treat each other fairly and with respect, recognising everyone as an individual.
Progression is something we value and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.
#LI-AW1
#Freedom
#LI-onsite
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
⭐ Emphasise your experience with SharePoint and document management systems prominently, as the advert specifically mentions audit logging and uploading to SharePoint.
📊 Quantify your administrative achievements: instead of "processed timesheets", write "Processed 200+ monthly timesheets for field staff with 99% accuracy".
🎯 Highlight any experience with Purchase Orders, invoice management, and expense processing—these are core deliverables listed in the role.
🤝 Demonstrate your customer service experience and ability to support operational teams; the role requires supporting both internal teams and external stakeholders.
💼 Showcase your organisational skills and ability to manage multiple ad hoc tasks simultaneously, as the role explicitly includes "anything else ad hoc" duties.
Interview questions
10 questions generated from this advert.
Technical
- ›Can you describe your experience with SharePoint, particularly uploading and managing audit logs?
- ›Walk us through how you have processed timesheets for field staff in a previous role—what systems did you use and how did you ensure accuracy?
- ›What experience do you have with Purchase Order systems, and how have you managed tool, equipment, and materials requests?
- ›Tell us about your experience with invoice processing and maintaining invoice registers—what software have you used?
- ›How have you managed multiple administrative tasks and ad hoc requests whilst maintaining accuracy and meeting deadlines?
Behavioural
- ›Describe a time when you had to support an operational team under pressure to meet targets. How did you contribute?
- ›Tell us about your experience working in a customer-facing administrative role. How did you handle competing priorities?
- ›Give an example of when you identified a gap in administrative processes and took the initiative to improve it.
- ›How do you approach learning new systems and processes, particularly in a fast-paced environment with continuous delivery?
- ›Describe your experience working as part of a team where attention to detail and accuracy were critical. What systems did you put in place to avoid errors?