Administrative Assistant 12-month FTC
Job description
Original text imported from Reed
This organisation operates within the UK agricultural sector, providing specialist support services, technical programmes, and member-focused initiatives to a nationwide network of professionals and businesses. With a strong emphasis on innovation, industry development, and customer service, the organisation works to support long-term growth and sustainability across the rural economy.
Administration Assistant
An exciting opportunity has arisen for an organised and enthusiastic Administrative Assistant to join a well-established agricultural organisation. This role offers a mix of office administration, stakeholder communication, event support, and digital platform coordination within a fast-paced and collaborative environment. The successful candidate will play an important role in supporting daily operations, maintaining accurate records, and contributing to ongoing member engagement initiatives.
Duties & Responsibilities
- Provide day-to-day administrative support and respond to enquiries via telephone and email
- Maintain accurate records and process documentation in line with internal procedures and guidelines
- Support application processing and database administration activities
- Assist with event preparation, coordination, and related administrative tasks
- Liaise with external stakeholders, regional contacts, and members to support ongoing initiatives and activities
- Coordinate inspections, reporting activities, and associated follow-up administration
- Contribute to the preparation of publications, communications, and member engagement materials
- Support the administration and promotion of an online platform, including order processing, stakeholder liaison, and reporting activities
- Previous administrative experience within an office or agricultural environment
- Strong communication skills with a professional and personable telephone manner
- Excellent organisational skills with the ability to manage multiple tasks effectively
- High attention to detail and commitment to data accuracy
- Good IT skills, including Microsoft Office applications such as Excel, Word, and PowerPoint
- An interest in agriculture would be highly advantageous
- Monday – Friday, 9am-5pm (35hours)
- Onsite working
- 22 days holiday, plus bank holidays
- Pension Scheme
To express interest in this promising role, kindly forward your latest CV, detailing your present or most recent remuneration package and any notice period you might have. For a discreet, detailed discussion about the role, you can reach out to Shanelle Bowyer at . Alternatively,
connect with us on LinkedIn via the following link:
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
⭐ Lead your CV personal statement with office administration experience, as the advert lists day-to-day admin support as the primary duty.
📊 Quantify your record-keeping or data accuracy work: e.g. 'Maintained database of 500+ member records with 99% accuracy across a 12-month period'.
🌐 Highlight any experience with online platforms or digital tools beyond Microsoft Office, as the role includes coordinating and promoting an online platform with order processing and reporting.
🎯 Mention any agricultural, rural, or membership-organisation background explicitly — the advert states an interest in agriculture is 'highly advantageous', so even voluntary or personal exposure is worth noting.
🤝 Include a specific example of stakeholder or external contact liaison in your work history, as the role requires regular communication with regional contacts, members, and external stakeholders.
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Maintained and updated a membership database of 600+ records in Microsoft Excel, achieving 98% data accuracy across quarterly audits.
- •Coordinated logistics for 8 regional events annually, managing venue liaison, attendee communications, and post-event reporting within a 3-person admin team.
- •Processed 150+ monthly orders and stakeholder enquiries via an online platform, reducing average response time from 48 hours to 24 hours through improved inbox triage.
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Letter preview — tailored to Plus One Recruitment
Dear Hiring Manager,
Plus One Recruitment's Administrative Assistant vacancy within the agricultural membership organisation stood out immediately — the combination of database administration, stakeholder liaison, and online platform coordination maps directly onto the work I find most rewarding. I am keen to bring my Microsoft Office proficiency and record management experience to support this organisation's member-focused programmes on a 12-month FTC basis.
My background in office administration includes maintaining accurate records for a team of 20 staff, processing documentation in line with internal procedures, and coordinating communications with external contacts across multiple regions. I have supported event preparation from initial logistics through to post-event reporting, and I am comfortable managing competing priorities without compromising data accuracy.
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Interview questions
10 questions generated from this advert.
Technical
- ›How have you used Microsoft Excel to manage or report on data in a previous administrative role?
- ›Describe your experience with database administration — what systems have you used and how did you ensure data accuracy?
- ›Have you administered or supported an online platform? What did that involve day-to-day?
- ›How do you manage documentation and filing to ensure records remain accurate and compliant with internal procedures?
- ›What tools or methods have you used to coordinate events or inspections, and how did you handle last-minute changes?
Behavioural
- ›Tell me about a time you managed multiple competing administrative tasks simultaneously — how did you prioritise?
- ›Describe a situation where you had to communicate complex information to an external stakeholder clearly and professionally.
- ›Give an example of when you identified an error in a record or document — how did you handle it?
- ›Tell me about a time you supported an event or large project from an administrative perspective. What was your contribution?
- ›Describe a situation where you had to learn a new system or digital platform quickly. How did you approach it?
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Tell me about a time you managed multiple competing administrative tasks simultaneously — how did you prioritise?
Give an example of when you identified an error in a record or document — how did you handle it?