Event Venue Finder
Job description
Original text imported from Reed
2 days WFH - A fantastic opportunity to join this fantastic event agency within their global venue sourcing team!
The Company
This organisation work with some well-known clients in luxury auto, technology, healthcare and lifestyle sectors and offers both venue sourcing and event management services. They deliver a wide range of events including roadshows, conferences, awards evenings and sales meetings and work predominately within the UK with some projects being international, delivering both small and large scale events reaching numbers of up to 1,000pax.
This is an exciting opportunity to contribute to the continued growth of a fantastic events agency with incredible prospects for the future!
The Role
As Event Venue Finder you will support across a broad variety of international venue find projects. Responsibilities include:
- Working with clients to establish enquiry requirements
- Sourcing various venue options based on the brief
- Preparing venue proposals outlining specific options
- Liaising with venue suppliers and negotiating rates
- Maintaining ongoing communication with the client throughout
- Finalising venue bookings including contract support
- Managing the venue sourcing process using CRM systems including Cvent & Gratis
- Attending FAM trips and site visits
- Working across international enquiries
- Working closely with the wider team
The Candidate
We are looking for ambitious and personable candidates with a solid foundation of experience within a client facing role. Any previous venue find experience would be hugely beneficial but candidates with a hotel, venue or other customer/client facing environment background may also be considered. Applicants must be incredibly organised with a strong administrative skill set and the ability to work within a high pressure, fast paced environment.
This is an excellent opportunity for an ambitious candidate to kick start their career in a supportive and well established agency which is ever growing!
Live specialises in all disciplines (and at all levels) across events, experiential and exhibitions. If this position isn't quite what you're looking for please visit live-recruitment.co.uk to view all of the opportunities we are recruiting.
As a specialist events recruitment agency we help our clients build the most talented and diverse teams in the UK. We encourage applications from candidates of all backgrounds, embracing diversity across all intersecting dimensions, including ethnicity, gender, sexual orientation, well-being, abilities, and neurodiversity.
We are dedicated to ensuring a supportive and accessible recruitment process. If you require any adjustments or accommodations for any reason, please do not hesitate to let us know.
Vacancy reference: LKS17514
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
🏢 Highlight any venue sourcing or hotel industry experience prominently as the role specifically values venue finding background
💼 Emphasise your CRM system experience, particularly if you've used Cvent or similar event management platforms
🌍 Showcase any international client work or cross-cultural communication skills given their global venue sourcing focus
📋 Quantify your organisational achievements: "Managed 15 concurrent venue searches, delivering proposals within 48 hours"
🤝 Detail your client-facing experience and negotiation wins, as supplier relationship management is core to this role
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Managed 12 concurrent venue sourcing projects using CRM systems, delivering detailed proposals within 48-hour client deadlines
- •Negotiated venue rates with 25+ suppliers across UK and European markets, achieving average 15% cost savings for luxury automotive events
- •Coordinated site visits and FAM trips for 8 international venues, supporting events ranging from 50 to 800 attendees
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Letter preview — tailored to Live Recruitment
Dear Hiring Manager,
Live Recruitment's Event Venue Finder position perfectly aligns with my client-facing background and passion for venue sourcing. Your work with luxury automotive and technology clients, combined with the use of Cvent and Gratis CRM systems, represents exactly the international event management environment I want to develop my career within.
My background in customer service and administrative coordination has prepared me to manage multiple venue sourcing projects simultaneously while maintaining the high standards your luxury clients expect. I understand the importance of detailed venue proposals and supplier relationship management in delivering successful events.
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Interview questions
10 questions generated from this advert.
Technical
- ›How would you use Cvent to manage multiple venue sourcing projects simultaneously?
- ›What CRM systems have you worked with and how did you track client requirements?
- ›How would you research and source venues for a 500-person conference in an unfamiliar city?
- ›What factors would you consider when preparing venue proposals for luxury automotive clients?
- ›How would you manage international venue sourcing across different time zones?
Behavioural
- ›Tell me about a time you had to negotiate rates with a difficult supplier
- ›Describe a situation where you managed multiple urgent client requests simultaneously
- ›Give an example of when you had to work under pressure to meet a tight deadline
- ›Tell me about a time you had to build a relationship with a new client or supplier
- ›Describe how you handled a situation where a venue booking fell through last minute
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Tell me about a time you had to negotiate rates with a difficult supplier
Describe a situation where you managed multiple urgent client requests simultaneously