Administrator
Job description
Original text imported from Reed
About the Role
Imperial Recruitment are delighted to be recruiting on behalf of a growing construction business for a Part-Time Administrator to join their team in brand-new offices in Knaresborough. This is a permanent, on-site position offering flexibility and the potential for increased hours over time.
Key Responsibilities
- Managing visitors to site and ensuring a professional front-of-house experience
- Coordinating and scheduling meetings
- Booking hotels and travel arrangements for staff
- Inputting and managing data using Excel and Microsoft Office packages (e.g. job booking forms, enquiries)
- Supporting the finance team with data input
- Answering incoming calls and ensuring queries are directed to the appropriate team or department
What We’re Looking For
- Strong organisational and administrative skills
- Confident using Microsoft Office, particularly Excel
- Excellent communication and telephone manner
- Ability to manage multiple tasks and prioritise effectively
- A proactive and reliable approach
What’s on Offer
- Permanent position
- 25 days holiday plus bank holidays (pro rata)
- Flexible working hours for the right candidate
- Opportunity for additional hours in the future
- Modern, newly completed office environment
Start Date
Mid-May, upon completion of the new office facilities.
Please Note
This is a fully site-based role – no home working is available.
If you’re looking for a varied and flexible administrative role within a supportive and growing business, we’d love to hear from you.
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
📊 Highlight your Excel proficiency prominently as the role specifically mentions data input and job booking forms
🏢 Emphasise any front-of-house or visitor management experience as this is a key responsibility
📞 Showcase your telephone manner and communication skills in your personal statement
🏗️ If you have construction industry experience, mention it as this is a construction business role
📅 Include examples of meeting coordination and travel booking to demonstrate relevant administrative experience
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Managed front-of-house operations for 40+ daily visitors, maintaining professional reception standards and directing 95% of queries to appropriate departments
- •Coordinated 25 monthly meetings and travel bookings using Excel tracking systems, reducing scheduling conflicts by 30% through proactive calendar management
- •Supported finance team with data input across 200+ job booking forms weekly, achieving 99.5% accuracy in Excel spreadsheet management
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Letter preview — tailored to Imperial Workforce
Dear Hiring Manager,
Imperial Workforce's Administrator position in your new Knaresborough offices immediately caught my attention, particularly the combination of front-of-house responsibilities and Excel data management within a growing construction business. My experience with Microsoft Office packages and visitor coordination aligns perfectly with your requirements for managing job booking forms and ensuring professional site experiences.
My background in administrative support has equipped me with the organisational skills and proactive approach essential for coordinating meetings, managing travel arrangements, and supporting finance teams with accurate data input.
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Interview questions
10 questions generated from this advert.
Technical
- ›How would you organise data in Excel for job booking forms?
- ›What Microsoft Office applications are you most confident using?
- ›How do you ensure accuracy when inputting financial data?
- ›Describe your experience with visitor management systems
- ›What methods do you use to prioritise multiple administrative tasks?
Behavioural
- ›Tell me about a time you managed multiple competing priorities
- ›Describe a situation where you provided excellent customer service to a visitor
- ›How do you handle difficult phone calls or queries?
- ›Give an example of when you supported a finance team with data tasks
- ›Tell me about a time you had to be proactive in solving an administrative problem
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Tell me about a time you managed multiple competing priorities
Give an example of when you supported a finance team with data tasks