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⚡ Source: ReedRef: 56789297

Events Manager

The Guardian·London·Posted 2 weeks ago

🟢 Permanent🏠 Hybrid💰 34-36k GBP/year

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Job description

Original text imported from Reed

Join our client and help shape the future of science engagement! Events Manager Location: Hybrid (Homeworking and London with occasional travel) Salary: 34,000 – 36,000 per annum, pro rata Hours: Part-time, 21 hours per week – 3 days Contract: Permanent Our client is a charity and membership organisation, they represent over thirty professional bodies and learned societies, collectively reaching more than 320,000 scienti...

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Key skills

AI-extracted from the job advert

Must-have skills

Event planning and coordinationStakeholder managementScience communicationCharity sector experience

Nice-to-have

Membership organisation experienceProfessional body liaisonScience engagementHybrid working experience

Soft skills

CommunicationOrganisationStakeholder engagementAdaptabilityTime management

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Application advice

5 AI-generated recommendations to maximise your chances.

⭐ Highlight your science engagement or STEM event experience at the top as this charity specifically focuses on science professional bodies

📊 Quantify your event management results: 'Coordinated 15 annual conferences, engaging 2,500+ professionals'

🌐 Emphasise your charity or membership organisation experience as they represent 30+ professional bodies

🎯 Showcase your ability to work with multiple stakeholders simultaneously across different scientific disciplines

🤝 Demonstrate your hybrid working capabilities and flexibility for occasional travel requirements

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Suggested CV bullets

3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.

How to tailor your CV

Add these 3 bullets under your most recent experience:

•Coordinated 12 annual science conferences for professional bodies, engaging 2,800+ members across 5 STEM disciplines
•Managed £45,000 event budget across multiple stakeholder organisations, delivering 15% cost savings through venue partnerships
•Developed stakeholder engagement strategy for 25 learned societies, increasing event attendance by 32% year-on-year

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Dear Hiring Manager,

The Guardian's commitment to science engagement through this charity partnership represents exactly the meaningful event coordination role I've been seeking. My background in stakeholder management and science communication aligns perfectly with coordinating events across 30+ professional bodies.

My background in event management within membership organisations has equipped me with the skills to balance diverse stakeholder needs while maintaining engagement across large professional communities.

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Interview questions

10 questions generated from this advert.

Technical

›How would you coordinate events across multiple professional bodies with different requirements?
›What event management software or platforms have you used?
›How do you manage budgets for multiple simultaneous events?
›Describe your approach to venue selection for scientific conferences
›How would you measure the success of science engagement events?

Behavioural

›Tell me about a time you managed competing priorities from different stakeholders
›Describe a challenging event you organised and how you overcame obstacles
›How do you maintain engagement with members across diverse professional backgrounds?
›Give an example of when you had to adapt an event plan at short notice
›Tell me about a time you worked effectively in a hybrid working environment

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STAR answer examples

Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.

1Question

Tell me about a time you managed competing priorities from different stakeholders

When organising the Annual Science Summit, I had 8 professional bodies each wanting prime speaking slots for their members. The chemistry society wanted morning sessions, while the physics society preferred afternoon slots due to their international speakers. I created a detailed stakeholder matrix, mapping each society's key requirements and constraints. I proposed a rotating schedule across the 3-day event, giving each society a premium slot while balancing audience engagement. I also introduced joint sessions where societies could collaborate on cross-disciplinary topics. This resulted in 95% stakeholder satisfaction and 28% higher attendance than the previous year, with several societies requesting similar collaborative formats for future events.

2Question

Describe a challenging event you organised and how you overcame obstacles

I was coordinating a major conference for 500 scientists when our primary venue cancelled 6 weeks before the event due to structural issues. With 12 professional societies already committed and international speakers booked, failure wasn't an option. I immediately contacted 15 alternative venues, creating a comparison matrix of capacity, location, and technical requirements. I negotiated with the Royal Institution to use their facilities, though it meant splitting sessions across 2 buildings. I redesigned the programme flow, created clear signage systems, and arranged shuttle transport between venues. I also secured a 20% discount from our catering supplier to offset additional costs. The event proceeded successfully with 485 attendees, and post-event feedback rated logistics at 4.2 out of 5, with many praising the unique venue experience.

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