Administrator
Job description
Original text imported from Reed
Administrator
Derby
We seek a high-calibre individual to join the firm’s successful intellectual property support department, which provides support to our fee earners by handling a varied range of tasks relating to procedural aspects of patent and trade mark systems throughout the world.
Administrator - Applicants should have the following:
- Excellent attention to detail;
- Well organised with strong administration skills;
- An ability to closely follow processes and procedures;
- Self-discipline and motivation;
- A methodical and systematic approach to completing tasks;
- An ability to work under pressure;
- An ability to prioritise work load;
- Excellent written communication skills;
- Experience in ICT use;
- Ambition to build a career in a legal administration position;
Administrator - Typical duties:
- Maintaining and updating records on the case management system;
- Preparing standard correspondence for sending to clients;
- Retrieving online publications
- Processing incoming requests from clients and associates;
- Preparing monthly reports;
- Performing double checks on cases to check data integrity;
- Ordering certified copies of official documents;
- Preparing official post for posting;
- Assisting with file finding;
We have a commitment to training within the company. This role has a structured training program. There is a real opportunity for progression within the company.
Office hours are 9am to 5pm Monday to Friday, with an hour lunch. There may be occasions where additional working hours are required.
The role is full time – 35 hours per week, based at our head office in Derby.
Key skills
AI-extracted from the job advert
Application advice
5 AI-generated recommendations to maximise your chances.
⭐ Highlight your experience with case management systems at the top of your CV as this is central to the role
📊 Quantify your administrative achievements: "Processed 150+ client requests monthly with 99.8% accuracy"
🌐 Emphasise any intellectual property or legal administration experience, even if brief
🎯 Showcase your systematic approach to processes and procedures with specific examples
🤝 Mention your ICT skills and any experience with legal software or databases
Suggested CV bullets
3 bullets our AI drafted for this specific advert, mirroring its ATS keywords.
Add these 3 bullets under your most recent experience:
- •Maintained case management system for 200+ intellectual property cases, achieving 99.5% data accuracy through systematic double-checking procedures
- •Processed 80+ monthly client requests and prepared standard correspondence, reducing response time from 3 to 1.5 days
- •Generated monthly reports for 15 fee earners covering patent and trade mark procedural updates across 12 international jurisdictions
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Letter preview — tailored to Job Board Direct
Dear Hiring Manager,
Job Board Direct's intellectual property support department represents exactly the legal administration career path I am seeking. My experience with case management systems and systematic approach to administrative procedures aligns perfectly with your requirements for patent and trade mark support.
My background in administrative roles has developed my attention to detail and ability to follow complex procedures systematically. I have experience managing client correspondence, maintaining accurate records, and working with ICT systems to ensure data integrity across multiple cases.
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Interview questions
10 questions generated from this advert.
Technical
- ›How would you ensure data integrity when updating case management systems?
- ›What steps would you take to prepare certified copies of official documents?
- ›How do you approach learning new ICT systems and software?
- ›Describe your experience with legal document preparation and formatting
- ›How would you handle processing multiple client requests simultaneously?
Behavioural
- ›Tell me about a time when attention to detail prevented a significant error
- ›Describe a situation where you had to work under pressure to meet deadlines
- ›How do you prioritise your workload when handling multiple tasks?
- ›Give an example of when you had to follow complex procedures systematically
- ›Tell me about a time when you had to communicate difficult information to a client
STAR answer examples
Model answers using the Situation-Task-Action-Result framework. Adapt to your own experience.
Tell me about a time when attention to detail prevented a significant error
How do you prioritise your workload when handling multiple tasks?